Public access to Santa Clara County’s civil and traffic courts are being reduced indefinitely to maintain operations at the Palo Alto and Morgan Hill courthouses, a decision the Superior Court made after the sheriff warned that a staffing shortage was forcing her to pull deputies from court security posts.
This week the court began rescheduling traffic hearings scheduled between June 13 and July 1, and starting July 5, hearings will be relocated from the traffic courthouse in Santa Clara to two courtrooms at the Hall of Justice in San Jose. The clerk’s office for traffic court will be closed for the foreseeable future, though the payment dropbox will be serviced.
In-person civil court hearings at the downtown courthouse and Old Courthouse, both on North First Street in San Jose, will be held remotely online, except for hearings in four courtrooms and any active jury trials.
The abrupt curtailing of access to some of the busiest courts in the county stems from a memo that Sheriff Laurie Smith sent to the Superior Court administration on May 27 in which she urged the court to temporarily close the Palo Alto and Morgan Hill courthouses because her office was relying entirely on overtime shifts to fulfill their security obligations.
In that memo, Smith gave the court a June 13 date for when she would reassign her court deputies, who perform bailiff and entrance security duties, to the Hall of Justice. The memo caused a rift in which the court, led by Presiding Judge Theodore Zayner, and other criminal-justice agencies flatly rejected the idea of shuttering the facilities, which had just reopened after lengthy pandemic-induced closures.
Talks ensued between Smith’s office, the court officials, and county executives to figure out a way to keep those courthouses — which serve the northern and southern reaches of the county — operating rather than cram across-the-county residents inside a single courthouse in San Jose.
It is now clear that the tradeoff of keeping those courthouses open was limiting access to civil and traffic courts. As of now, there is no clear end to the reductions, which Zayner described as “modest temporary adjustments in court operations due to current levels of security staffing.”
“We hope this situation will stabilize and allow us to avoid more significant disruptions to court operations,” Zayner wrote in a statement provided to this news organization.
For people who have court matters but don’t have the means for reliable access to online and video hearings, the court said in a statement that “judges retain authority and discretion under the law to set matters for in person appearances and continue matters as necessary.”
The range of people affected and the impact of this change, especially with no sunset date, cannot be overstated, said Steven Clark, a legal analyst, criminal defense attorney and former county prosecutor. By the court’s own estimate, the traffic court division handles more than 500 arraignments each week.
“You can’t just cut people’s rights off, or make that difficult to do,” Clark said. “Our court system is the most vital part of our government function. You can’t just close the doors and say there’s a staffing shortage.”
Clark suggested that the court find creative ways to address the issue such as outsourcing security. But the court has pointed out that it has no statutory ability to contract or pay for that; the state requires sheriff’s offices to perform court security and provides dedicated funding for it.
To that, Clark says the current situation in Santa Clara County is an argument to change those methods.
“That’s an antiquated law,” he said. “Security is an important component, but it seems like that issue should be the least difficult to solve. I don’t understand why the solution is closing courthouses and court access to people, which gives the impression to the public that they can’t get their day in court.”
Further complicating the matter is disagreement over whether any of this had to happen right now, given that staffing shortages in the sheriff’s office have been a perennial issue with the agency. Smith has long pleaded with the Board of Supervisors about needing more positions, while the board has scrutinized her reliance on overtime pay to maintain operations.
County Executive Jeff Smith contends that nothing new on that issue occurred to prompt the sheriff to issue her plea to the court to close its satellite courthouses, which in turn has prompted the ensuing reductions to traffic and civil courts.
“I don’t see anything that dramatically happened new before the memo went out,” Jeff Smith said.
In the memo, Smith reiterated that her office has seen a rapid number of retirements and deputies leaving for other police agencies. Her office declined to comment for this story and referred back to the primary staffing argument of the memo.
Santa Clara County court changes
Until further notice, the following changes and relocations will be in effect:
- For civil cases, remote hearings will be held for most cases except for Departments 4, 11 and 15; the Monday and Wednesday morning calendars for Department 1; and the Tuesday afternoon and Friday morning calendars for Department 5. Jury trials will still be held in person.
- For traffic cases, hearings scheduled through July 1 will be rescheduled. Starting July 5, traffic hearings will be moved to the Hall of Justice in San Jose, in Departments 49 and 50.
For more information, go online to scscourt.org/general_info/contact/courthouses/santaclara.shtml